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Jobs (Edmonton): Assistant to AD – Grindstone Theatre

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Jobs (Edmonton): Assistant to AD – Grindstone Theatre

The Assistant to the Artistic Director provides high-level administrative and operational support to the Artistic Director of one of Edmonton’s prominent creative arts organizations. The assistant plays a crucial role in facilitating the smooth operation of all departments as overseen by the AD and ensuring the Director’s time is optimized for creative decision-making and strategic planning. This position requires a strong understanding of the artistic and administrative aspects of the organization, exceptional organizational skills, and the ability to work effectively in a fast-paced and dynamic environment.

Administrative Support:

  • Manage the Executive Artistic Director’s calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources.
  • Prepare and distribute correspondence, reports, and presentations on behalf of the Director.
  • Handle travel arrangements, including booking flights, accommodations, and transportation, and processing expense reports.
  • Maintain confidential files, records, and documents related to artistic projects, contracts, and agreements.

Communication and Coordination:

  • Serve as a liaison between the Executive Artistic Director and internal staff, external partners, artists, and collaborators, maintaining effective communication channels.
  • Assist in drafting and editing communications, including emails, memos, and other materials.
  • Coordinate and distribute materials for artistic meetings, presentations, and rehearsals.
  • Prepare and disseminate information related to artistic programs, performances, and events.

Project Management:

  • Assist in the planning, coordination, and execution of artistic initiatives, productions, and events.
  • Collaborate with the Director and artistic team to ensure project timelines and milestones are met.
  • Assist with the preparation of budgets, financial reports, and grant applications.
  • Conduct research on artistic trends, potential collaborators, and funding opportunities.

Event and Production Support:

  • Assist in the logistical coordination of rehearsals, auditions, and performances, including scheduling, venue arrangements, and artist accommodations.
  • Support the Director in managing artistic contracts, licenses, and royalty agreements.
  • Help coordinate and supervise production personnel, technical staff, and artists during performances and events.
  • Contribute to the development and implementation of marketing and promotional strategies for artistic programs.

Creative Input and Special Projects:

  • Provide creative input and contribute to the artistic vision of the organization.
  • Undertake special projects as assigned by the Executive Artistic Director, which may involve research, analysis, and recommendations for strategic initiatives.


  • Bachelor’s degree in arts administration, performing arts, or a related field (preferred). Proven experience in a similar administrative or assistant role within the arts, entertainment, or cultural sector.
  • Strong organizational skills with exceptional attention to detail and the ability to multitask effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in using productivity tools such as Microsoft Office Suite and project management software.
  • Knowledge of the performing arts industry, including theatre, music, dance, or other related disciplines.
  • Ability to work independently, take initiative, and exercise discretion with sensitive and confidential information.
  • Flexibility to work evenings, weekends, and irregular hours as required by production and event schedules.

$17.50/h starting wage
30-35 hours per week.
Must be 30 or under for a Canada Summer Jobs Contract (July 17 – Sept 10)
Must work from in office and provide their own laptop
Must be available for flexible hours

To submit an application please email Byron at with your Resume and cover letter. Please note AD Assistant in the subject line.
Posting Closes: Sunday, July 9th

Theatre Alberta does not necessarily endorse the organizations and/or individuals submitting Classified listings on our site. It is the responsibility of each patron using the Theatre Alberta Classifieds to research the integrity of the organizations who submit listings to which they are applying/responding and to verify specific information, especially pertaining to the job/audition listings and youth listings.

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