Quest Theatre (Calgary/Moh’kinsstis) is searching for a part-time (20 hours per week) arts administrator to join our small team. The successful candidate will support many aspects of the organization, particularly in the areas of:
- Administration, documentation & research (approx. 50%)
- Customer service & communication (approx. 30%)
- Fundraising (approx. 10%)
- Event Planning and Execution (approx. 10%)
Job Description
Administrative tasks as required to support Director of Business Operations, Artistic Director, Program Coordinators, Marketing Coordinator, Board of Directors, and other team members. Tasks may include:
- Maintain and create lists/documents/spreadsheets to help in the everyday operation of Quest Theatre, including being a primary user of our customer relationship management system (currently, Theatre Manager) and maintaining confidential financial and statistical records for all activities
- Maintain an orderly archive and filing system
- Accurate data entry
- Support statistical and financial reporting requirements of the organisation
- Provide administrative support for programming as required
- Coordinate team meetings and training activities as required
- Payment and donation processing, including issuing receipts/confirmations
- Manage Quest Theatre’s fleet of vehicles
- Assist with paperwork such as contracts, police checks and releases
- Problem solve, research solutions, and make recommendations on areas of need for the organisation
- Customer Service & Communication
- Managing incoming and outgoing communications for the organisation
- Maintaining relationships with key patrons & stakeholders
- Assist Marketing Coordinator
- Fundraising assistance
- Find and gather in-kind donations
- Research potential grants, donors, funders, and sponsors
- Assist with preparations of fundraising applications
- Assist in the creation of sponsorship, grant and donor packages and reports
- Individual donor campaign planning and execution
- Ensure that supporters are recognised in accordance with agreements and thanked when appropriate
- Event Participation & Planning for various events through the season
- Attend events and meetings on behalf of Quest Theatre
- Assist in the planning and execution of Quest Theatre events
For more information about the job and how to apply, please visit our website: questtheatre.org/opportunities#job
