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Jobs (Calgary): Arts Administrator (Part-Time) – Quest Theatre

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Jobs (Calgary): Arts Administrator (Part-Time) – Quest Theatre

Quest Theatre (Calgary/Moh’kinsstis) is searching for a part-time (20 hours per week) arts administrator to join our small team. The successful candidate will support many aspects of the organization, particularly in the areas of:

  • Administration, documentation & research (approx. 50%)
  • Customer service & communication (approx. 30%)
  • Fundraising (approx. 10%)
  • Event Planning and Execution (approx. 10%)

Job Description
Administrative tasks as required to support Director of Business Operations, Artistic Director, Program Coordinators, Marketing Coordinator, Board of Directors, and other team members. Tasks may include:

  • Maintain and create lists/documents/spreadsheets to help in the everyday operation of Quest Theatre, including being a primary user of our customer relationship management system (currently, Theatre Manager) and maintaining confidential financial and statistical records for all activities
  • Maintain an orderly archive and filing system
  • Accurate data entry
  • Support statistical and financial reporting requirements of the organisation
  • Provide administrative support for programming as required
  • Coordinate team meetings and training activities as required
  • Payment and donation processing, including issuing receipts/confirmations
  • Manage Quest Theatre’s fleet of vehicles
  • Assist with paperwork such as contracts, police checks and releases
  • Problem solve, research solutions, and make recommendations on areas of need for the organisation
  • Customer Service & Communication
  • Managing incoming and outgoing communications for the organisation
  • Maintaining relationships with key patrons & stakeholders
  • Assist Marketing Coordinator
  • Fundraising assistance
  • Find and gather in-kind donations
  • Research potential grants, donors, funders, and sponsors
  • Assist with preparations of fundraising applications
  • Assist in the creation of sponsorship, grant and donor packages and reports
  • Individual donor campaign planning and execution
  • Ensure that supporters are recognised in accordance with agreements and thanked when appropriate
  • Event Participation & Planning for various events through the season
  • Attend events and meetings on behalf of Quest Theatre
  • Assist in the planning and execution of Quest Theatre events

For more information about the job and how to apply, please visit our website: questtheatre.org/opportunities#job

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