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Job (Drumheller): Head of Scenic Arts Department/Scenic Design Coordinator

The Virgin Trial – Alberta Theatre Projects
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Job (Drumheller): Head of Scenic Arts Department/Scenic Design Coordinator


Reporting to the Production Manager, the Head of Department Scenic Arts and Design Coordinator (hereafter referred to as HOD) in responsible for coordinating all current scenic elements and along with their crew updating, maintaining and inserting said pieces into the production as per the Directors requests. They are also responsible for the design and creation of new elements that are required for the production as per the directors request. They will run a crew of 3 people who will make these thing possible. During the run of the show they will conduct all maintenance of all elements and make any repairs needed.

Qualifications and Required Skills

  • A minimum of 2 years of Theatre Technology Schooling.
  • A minimum of 5 years’ experience in the theatre industry in areas such as: Design, carpentry, props, paint and running crews
  • A strong understanding of theatre organization
  • Experience in crew scheduling/planning/staffing
  • A working knowledge of Microsoft Office
  • Experience working in a carpentry and prop shop
  • Must enjoy working in a challenging creative environment with a large group of eclectic personalities
  • Excellent Inter-personal skills both written and verbal.
  • Excellent conflict resolution skills
  • Willing and able to walk the challenging outdoor, 60-acre set
  • A valid driver’s license is required
  • Valuable related experience includes: Vectorworks or AutoCAD, working in theatres with volunteers and/or large casts; certification in theatre rigging; experience with outdoor theatre and/or working with animals and First AID
  • Must be able to work daytime, evenings, weekends and holidays.

Areas of Oversight

  • Overseeing the timely completion of all props, set pieces, special effects, and rigging required by the production. (This may require repairing, rebuilding or modifying old set pieces and props as necessary), and working to high standards of accuracy and detail in a variety of materials like wood, metal, paint, foam, drapes, etc.
  • Expediting projects within scheduled deadlines and regularly reporting to the Production Manager on the status of the project budget and schedule.
  • Managing, and tracking department budget as set by the Production Manager
  • Creating and maintaining the necessary paperwork for props & set pieces, along with the Assistant Stage Manager in charge of backstage.
  • Participate in Team meetings, weekly production meetings and design meetings
  • Understanding and promoting the requirements of health and safety legislation (including the donning of proper PPE when working on site), while supervising and maintaining the workshop and production worksites to keep them safe and clean
  • Overseeing Scenic Assistants and volunteer helpers in the timely completion of all scenic elements required by the script.
  • Sourcing and purchasing set pieces or parts that cannot (or should not) be built in-house.
  • Working with the Production Manager to move and install set pieces, props, or special effects when they’re ready to head down to the set, within the schedule set by Stage Management.
  • Emergency repairs and assistance for problems pertaining to the stage, set, props or effects during the run of the show.
  • Watching Run Through rehearsals and Dress Rehearsals and take notes for required action to make the show the best it can be.
  • Overseeing pre-setting or striking Set Pieces, Props, or Effects, during the performance.
  • Doing any required maintenance and repairs to set/prop pieces during the run of the production.
  • Receiving notes from Stage Management and resolving them to the best of their ability
  • Overseeing the annual strike week that follows the performance season.
  • Other duties as required


– 700$ – 900$ a week depending on experience


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