CALGARY INTERNATIONAL CHILDREN’S FESTIVAL job posting
Site Manager

Calgary International Children’s Festival is a not-for-profit charitable organization that welcomes over 50,000 Calgarians annually to Olympic Plaza and the EPCOR CENTRE for the Performing Arts to enjoy the very best of theatre for young audiences from all over the world. The CICF has grown to become one of the most prominent arts festivals of its kind in Canada and the largest presenter of theatre for young people in Calgary. The organization currently employs more than 200 performing artists, administrative staff, technicians and theatre venue personnel over the course of each year. Our mission is to provide people with a performing arts experience that sparks imagination, inspires creative thought, encourages cultural understanding, and fosters a lifelong passion for the arts.

We are seeking an enthusiastic and experienced team player to fill the position of Site Manager. Reporting to the Core Festival Staff, the Site Manager provides leadership and support to both site crew and staff.

Primary responsibilities:

 Assist Core Festival team with fulfilling goals, work plans and program growth which are aligned with the Society’s Vision/Mission/Values strategic plan and priorities, as directed by the CICF Board of Directors
 Consult with core Festival staff on all areas of crossover, such as volunteers, production of outdoor sites, and activities programming
 Review previous Festival final reports and documentation
 Establish and maintain a working relationship with the City of Calgary Event Services Liaison
 Under the supervision of the Operations and Production Manager, coordinate and manage site setup/strike and site security and safety:

o Select and contract a Security vendor
o Become familiar with all aspect of Security vendor’s operational procedures
o Obtain, manage and distribute all Festival communications equipment, including radios
o Write, distribute and administer Crisis Communication, Lost and Found and Severe Weather plans
o Submit applications to Calgary Roads for lane closures, permits and tow authorization letters
o Ensure all areas of Site are safe, secure, and tidy
o Ensure the safety and maintenance of CICF owned equipment
o Liaise with and submit appropriate documentation and applications to the City of Calgary department of Culture, Event Services, including the request for any required site structures and equipment, as well as building permits and festival event application
o Procure, coordinate and oversee all aspects of the set-up and strike of Festival facilities, structures, technical equipment and décor. This includes waste management, tables and chairs, storage containers, perimeter fencing, and any other third-party rentals

 Under the supervision of the Festival Director, ensure the effective, efficient and timely management of site Programming:

o Be familiar with all program and ticketing information in order to assist with volunteer and patron inquiries
o Greet and check-in all site performers upon arrival. All artists should be provided with a welcome package containing their schedule, dressing room information, site orientation and any other relevant information pertaining to their performance/schedule
o Maintain the schedule of stage and roving site performers
o Establish pre-festival contact with all site performers and community partners
o Verify all performer tech needs as per their contracts, and ensure all requirements are met during the Festival
o Create and distribute site map

 In cooperation with and under the guidance of the Volunteer Program Manager:

o Ensure that all site activities and programs are adequately staffed, equipped and managed effectively
o Provide volunteer team leaders with guidance, support and security/safety training
o Procure all necessary supplies required for onsite activities
o Supervise and manage all safety aspect of volunteer involvement for site set-up and strike

 Liaise with appropriate ECPA staff and resident companies to ensure all arrangements/contingency plans made for activities related to site are understood and agreed upon. These plans include the Severe Weather Plan, dressing room access, site crew access and keys, and security procedures
 In cooperation with Funds Development, coordinate all aspects of onsite sponsor recognition (eg. Banners)
 In Cooperation with the Marketing and Communications department, create and install indoor and outdoor information and directional signage as required
 Complete departmental final report and submit by June 15th, 2015
 Participate in all staff and post-mortem meetings
 Complete any other tasks deemed necessary by core Festival staff

The Site Manager responsible for the setup and strike, safety, security and effective management of all Festival sites and activities, with exception of theatre venues and indoor performance spaces. The Site Manager will also be responsible for hiring, training and supervising all site staff and supporting the volunteer Team Leaders as required.

Applicants should have 2-5 years’ experience in event management and crisis control. Previous festival experience is an asset. The ideal candidate will have strong leadership, planning, organizational and multi-tasking skills, and should be diplomatic and able to communicate effectively in a high stress and fast paced environment. Knowledge of and experience working with production equipment is required.

This is a contract position, starting part-time in January and building to full-time by May. The contract will end on June 15th. Occasional evening and weekend work is required, especially in the weeks leading up to and including the Festival.

To apply, please forward your resume in confidence to:

Human Resources
Calgary International Children’s Festival
205 – 8th Ave SE Calgary, Alberta T2G 0K9
Email: HR@calgarychildfest.org

Deadline for all applications: January 2, 2015.

Please state the position you are applying for. No phone calls please. We thank all interested applicants in advance, but will only be contacting those selected for an interview.