Notice to Theatre Alberta Members: 2014 Annual General Meeting

Brave Girl – Lunchbox Theatre
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Notice to Theatre Alberta Members: 2014 Annual General Meeting

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Who:All Theatre Alberta members in good standing are invited and encouraged to attend.
What:An Annual General Meeting, with FREE LUNCH.
Where: The Club Lobby at The Citadel Theatre. 9828 101A Avenue, Edmonton, Alberta.
Getting to The Citadel. Google Map.
When:Saturday, July 5, 2014, from 1:00pm to 2:00pm. Part of Theatre Alberta’s Dramaworks.
Why:An excellent opportunity to join and meet your fellow Theatre Alberta members, board of directors, and staff, as well as receive the annual report, elect new board members, and conduct other important society business, including a special resolution to repeal and replace the Society’s By-Laws.
RSVP:

By June 30, 2014, please RSVP to [email protected] or 780-422-8162 (Edmonton area) / 888-422-8160 (toll-free in Alberta). Please include any dietary restrictions.

Note: Dramaworks 2014 participants and guests are assumed attending. If you are a registered Dramaworks participant, please only let us know if you are NOT planning to attend the AGM.

Notice of Intention to Propose a Special Resolution
Change of By-laws for Theatre Alberta Society

At the Annual General Meeting on July 5, 2014, Theatre Alberta’s Board of Directors will propose to repeal the Society’s existing by-laws and replace them with the following amendments to items 2.9, 3.7, 5.4, 7.2, and 8.1. These proposed amendments allow for more modern/varied communication methods with our members and elected directors, align our by-laws with our current practices, and address an inclusivity issue. The specific proposed changes are identified below with red text and highlighting.

Click here to view the current Theatre Alberta by-laws in their entirety (PDF).

CURRENT WORDING OF BY-LAW 2.9

2.9 A mail ballot may be carried out, in a manner to be determined by the Executive Committee, when it is deemed desirable to poll the voting membership other than at a meeting of members.

PROPOSED AMENDMENT TO BY-LAW 2.9

2.9 A ballot may be carried out, by post or email or other online mechanism, in a manner to be determined by the Executive Committee, when it is deemed desirable to poll the voting membership other than at a meeting of members.

CURRENT WORDING OF BY-LAW 3.7

3.7 Meetings of the Board shall be held at such times and at such places as the Board of Directors may from time to time determine, provided that such meetings be held at least two times per year. Notice of meetings shall be given to each member of the Board of Directors not less than ten days before the meeting is to take place, in writing mailed to the member, or by three day’s notice if given by telephone.

PROPOSED AMENDMENT TO BY-LAW 3.7

3.7 Meetings of the Board shall be held at such times and at such places as the Board of Directors may from time to time determine, provided that such meetings be held at least two times per year. Notice of meetings shall be given to each member of the Board of Directors no fewer than ten days before the meeting if by post and no fewer than three days before the meeting if by telephone or email.

CURRENT WORDING OF BY-LAW 5.4

5.4 The Treasurer shall properly account for the funds of the Society and keep such books as may be directed. The Treasurer shall present a full detailed account of receipts and disbursements to the Executive whenever requested and prepare for submission to the Annual General Meeting a statement, duly audited as hereinafter set forth, of the financial position of the Society and Annual Budget. In addition, the Treasurer shall perform such other duties as may be specified by the Board of Directors.

PROPOSED AMENDMENT TO BY-LAW 5.4

5.4 The Treasurer shall properly account for the funds of the Society and keep such books as may be directed. The Treasurer shall present a full detailed account of receipts and disbursements to the Executive whenever requested and prepare for submission to the Annual General Meeting a statement, duly audited as hereinafter set forth, of the financial position of the Society and Annual Budget. In addition, the Treasurer shall perform such other duties as may be specified by the Board of Directors.

CURRENT WORDING OF BY-LAW 7.2

7.2 General Meetings of the Society may be called at any time upon the instructions of the President by ten days notice in writing to the last known address of each member. A Special Meeting shall be called by the President upon receipt of a petition signed by one-third of the members in good standing, setting forth the reasons for calling such a meeting. The membership shall receive written notification of a Special Meeting postmarked no fewer than seven days prior to the date of the Special Meeting.

PROPOSED AMENDMENT TO BY-LAW 7.2

7.2 General Meetings of the Society may be called at any time upon the instructions of the President by ten days notice in writing to the last known post or email address of each member. A Special Meeting shall be called by the President upon receipt of a petition signed by one-third of the members in good standing, setting forth the reasons for calling such a meeting. The membership shall receive written notification of a Special Meeting postmarked or emailed no fewer than seven days prior to the date of the Special Meeting.

CURRENT WORDING OF BY-LAW 8.1

8.1 Unless authorized at any meeting, and after notice of same shall have been given, no member of the Board of Directors shall receive any remuneration for his services except for reasonable expenses incurred on approved business of the Society.

PROPOSED AMENDMENT TO BY-LAW 8.1

8.1 Unless authorized at any meeting, and after notice of same shall have been given, no member of the Board of Directors shall receive any remuneration for her/his services except for reasonable expenses incurred on approved business of the Society.