Festivals and Events Manager
Term: (Full-­‐time) 3 year contract (following 3 months probationary period) 
Responsible to: Executive Director
Salary: $35-­‐40k plus benefits

Events Wood Buffalo Job Description:
As a non-profit organization the mandate of Events Wood Buffalo is to deliver major events to the communities within the Regional Municipality of Wood Buffalo that reflects the cultural requirements of one of the fastest growing and diverse communities in Canada. We have witnessed unprecedented growth in the organization’s recent history with an estimated 100,000 people attending events in 2011. Past festival and event productions have included acts such as The Bare Naked Ladies, The Tragically Hip, Kiss, George Canyon, Down With Webster and Reba.

We are looking for an individual that can demonstrate strong interpersonal and communication skills with an ability to work effectively with a wide range of contractors, vendors, municipal departments, and project volunteers. An eye for detail and finely honed planning skills are essential as you will develop, negotiate, organise and deliver an ever expanding year round events portfolio which currently includes The 3 Forts Dog Sled Race, WinterPLAY, Canada Rocks and InterPLAY.

PRINCIPAL DUTIES
• Organize community groups and stakeholders to determine and execute logistical requirements for the development and implementation phases of hosting festivals and other major events.
• With the Executive Director , develop content for year-round festival and event program.
• Supporting strategic business and community relationships with various agencies, clients and associations including the Regional Municipality Of Wood Buffalo and Fort McMurray Tourism.
• Communicate effectively with colleagues, including all relevant marketing detail, business opportunities, technical requirements and contractual detail, in order that they may fulfil their roles within the process in a timely manner.
• To adhere to and, where appropriate, develop organizational procedures, including those regarding Health and Safety responsibilities and customer care.
• Develop and implement sponsorship strategies with the Executive Director and other relevant personal.
• Provide information on critical paths, progress checks, event schedules and identify and make recommendations when and where resources are required.
• Perform related work as assigned by Executive Director including project management and business development related activities.

ESSENTIAL REQUIREMENTS
• Demonstrable experience of managing projects from conception to delivery.
• An understanding of community development and a commitment to community engagement.
• An ability to think strategically and to plan accordingly.
• Action oriented, self-­‐motivated with a commitment to time lines, personal integrity and team success.
• Ability to hire staff, assign work and provide functional guidance and feedback when required.
• Experience of, and comfort with, working on multiple projects simultaneously.
• Experience of setting and managing budgets.
• Experience of negotiation and of contracting artists, contractors.
• Good team-­‐working skills and networking skills with a proven ability to work collaboratively with others.
• Solid administrative skills with strong computer skills.

DESIREABLE REQUIREMENTS
• Knowledge of technical production
• Knowledge of volunteer recruitment, principles and management
• An understanding of Health and Safety regulations and legislation, bylaws and policies

EDUCATION AND EXPERIENCE
An Events or Hospitality certificate, diploma or degree is a plus but not essential, followed by a minimum of three years of professional services in a related field. Occasional overtime and working weekends and unsocial hours will be required especially during events. Demonstrated success in community engagement is essential. A current clean full driving licence and use of own vehicle is required

Please submit your resume and letter of application attention Executive Director and send to hr@eventswoodbuffalo.com
Applicants are encouraged to submit their application as soon as possible.

Please state clearly in subject line Festivals and Events Manager (full-­‐time). Position remains open until suitable candidate is found.

Festivals and Events Administration Assistant
Term: (Full-­‐time) 1 year contract (following 3 months probationary period)
Responsible to: Executive Director
Salary: $35-­‐40k plus benefits

Events Wood Buffalo Job Description:
As a non-profit organization the mandate of Events Wood Buffalo is to deliver major events to the communities within the Regional Municipality of Wood Buffalo that reflect the cultural requirements of one of the fastest growing and most diverse communities in Canada. We have witnessed unprecedented growth in the organizations recent history with an estimated 100,000 people attending events in 2011. Past festival and event productions have included acts such as The Bare Naked Ladies, The Tragically Hip, Kiss, George Canyon, Down With Webster and Reba. Our ever-expanding year round events portfolio currently includes The Three Forts Dog Sled Race, WinterPLAY, Canada Rocks and InterPLAY.

We are looking for an individual that is looking for a challenging position within a fast paced environment who can contribute to the efficient day-to-day administrative operations of the organization and support the work of management and other staff in a professional and courteous manner. The successful candidate is required to anticipate, understand, and respond to the needs of the team and to work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness. Excellent time management skills, attention to detail and the capacity to schedule and set goals, create and implement action plans are a must.

PRINCIPAL DUTIES

Reception
• Answer general phone inquiries in a professional and courteous manner
• Direct phone inquiries to the appropriate staff member
• Reply to general information requests with accurate information
• Greet visitors to the organization in a professional and friendly manner

Office and On-site administration
• Provide administrative support to management and other staff
• Sort incoming mail, faxes, and deliveries for distribution
• Prepare and send outgoing faxes, mail, and packages
• Assist with distribution and collection of schedules, signage and invoicing
• Forward incoming general e-mails to the appropriate staff member
• Relay voice mail from the general mailbox to the appropriate staff member
• Data entry and upkeep of the organization’s databases, ensuring a high level of accuracy
• Maintain a presentable and tidy office environment
• Running errands and other tasks as and when required

ESSENTIAL REQUIREMENTS
• Action oriented, self-motivated with a commitment to time lines, personal integrity and team success.
• Good team-working skills and networking skills with a proven ability to work collaboratively with others.
• Solid administrative skills with strong computer skills in Microsoft Office Suite (Word, Outlook, Excel), database management and the Internet.
• The ability to communicate in English is required.
• Proficiency in the use of office equipment: computer, voice messaging systems, fax, scanner and photocopier

EDUCATION AND EXPERIENCE
A diploma, degree or certificate in a related field is essential, followed by a minimum of 2 years working in administration.

OTHER
Occasional overtime and working weekends and unsocial hours will be required especially during events; compensation will be in the form of time off In-lieu as negotiated with the Executive Director. A current clean full driving licence and use of own vehicle is required.

Please submit your resume and letter of application for the attention of The Executive Director and send to hr@eventswoodbuffalo.com
Applicants are encouraged to submit their application as soon as possible.

Please state clearly in subject line Festivals and Events Administration Assistant (full-­‐time) Position remains open until suitable candidate is found.